Section A: The Project
A1: Project background
Project Title
Aim(s) of your project
Background and scientific rationale of the proposed project
Lay summary
A lay summary of your project in plain English, stating the aims, scientific rationale, project duration and public health impact suitable for publication to the PIONEER website.
A2: Patient engagement and data access
Have and will patients and the public be actively involved in your project? Would you like to discuss your project with patients or members of the public?
How will access to PIONEER data help your project and how will the data be analysed?
The type of dataset required (based on metadata catalogue and including synthetic data or please attach an excel sheet with specific data fields)
The expected value of the project to patients and the NHS (taking into account the public interest requirement)
A3: Summary and project timings
Include up to 6 keywords which best summarise your proposed project
The estimated duration of the project, in months
How will results be shared/disseminated?
Note: As a requirement of using PIONEER data, a lay summary of findings is required.
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Section B: The Data, Setting and Analyses
B1: Level of data access requirement
a) Do you wish to commission PIONEER to conduct analysis for you, minimising your direct exposure to the data?
Yes No
b) Can you undertake the planned project using aggregate data only?
Yes No
c) Do you wish to request access to anonymised individual patient-level data?
Yes No
B2: Selection of data fields
a) Are you requesting standard data fields listed within the PIONEER Metadata Catalogue?
Yes No
If so, list which ones or attach excel sheet of data requirements
B3: Data environment
a) Will you access the data solely within the PIONEER data safe haven?
Yes No
b) Will you require transfer of anonymised data to an alternative secure environment in order to achieve the project aims?
Yes No
c) If yes to above, then
i) What are the reasons that this transfer is required?
Please note, data transfer will require proof of the security of the environment against national/ international standards
ii) Which legal entity(ies) will be receiving the data?
Please note, sub-licencing is subject to approval from the provider.
PIONEER may not transfer data where the following criteria are not met. All sub licencing must also meet these criteria.
iii) Are the standards of transfer ISO27000 series compliant?
Yes No
iv) Does the alternative Data Environment satisfy all requirements of ISO27001?
Yes No
v) Does the alternative Data Environment satisfy all requirements of the NHS Data Security and Protection Toolkit?
Yes No
vi) Have all researchers received adequate training in the use, care, protection and handling of Personal Data that enables them and the Recipient to comply with their responsibilities under the Data Protection Legislation?
See appendix for minimum training requirements.
Yes No
B4: Statistical analysis
a) What forms of statistical analysis are planned?
b) How is it intended that this will be presented in the final output?
c) What is the smallest cell value that is likely to be generated by this analysis, and how will this be managed to avoid disclosure?
B5: Machine learning
a) Will the data be subject to any machine learning techniques?
Yes No
b) If yes to above, please specify
c) Is the PIONEER data for:
i) Algorithm generation and training
Yes No
ii) Internal validation
Yes No
iii) External validation
Yes No
iv) Other - please specify
B6: Ethical approvals
a) Do you seek for your project to be approved under the generic favourable ethical opinion of the PIONEER Research Database?
Yes No
b) Do you seek for your data access request to be considered under your own pre-existing ethical approval?
Yes No
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Section C: The Applicant
C1: Lead Applicant
a) Name
b) Email address
c) Current position
d) Organisation
e) Specific role(s) in the project
C2: Evidence of Lead applicant's expertise
a) Relevant publications (up to 5 most relevant)
b) Other relevant outputs
C3: Sponsoring/Lead organisation
a) Name
b) Legal name (if different)
c) Sector
d) Size of organisation
C4: Co-applicants
a) Name
b) Current position
c) Their institutions
C5: Other significant project team members
a) Name
b) Current position
c) Their organisation
d) Specific role(s) in the project
C6: Contracts Lead in Organisation
a) Name
b) Email address
c) Preferred telephone contact number
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